Annexure-1 to Policy Circular No. 09(RE-2010)/2009-14         Dated 29.12.2010

SAMPLE FORMAT FOR SENDING APPLICATION BY E-MAIL TO (cottonexport@nic.in)

Subject header of E-mail     :  IE Code- Name of the Firm/Applicant-Quantity applied for

(Example :  0500030001-ABC Exports-10,000 bales)

(Fill this in the “Subject” field)

Message Body          (Content of E-mail)

Line 1  :  IE Code   (Example : 0500030001)

Line 2  :  Name      (Example  :  ABC Exports)

Line 3  :  Quantity applied for (In bales, both in figure and words).(Example 10,000 bales, Ten Thousand bales)

Line 4  :  ITC(HS) Code  (Example :  5201)

Line 5 :  Blank

Lines 6-13       :  Details of export made on EARCs obtained from Textile Commissioner, Mumbai in  October, 2010

Line 6  :  Amount for which EARC was obtained. (Example 20,000 bales)

Line 7  :  EARC Numbers and date.

Line 8  :  Actual export made on or before 15.12.2010 out of EARC quantity. (Example 20,000 bales)

Line 9  : % of such export. (Example 100%)

Line 10 : FOB value of such export made.(Example US$ 50,300 )

Line 11 :  Destination/Port of export. (Example : Pakistan/ Karachi)

Line 12 :  Detail of Foreign buyer (Name and Address).

Line 13 :  Blank

Lines 14-19       :  Any information that the applicant wishes to submit.

Lines 20-30       :  Details of Applicant

Line 20 :  Name of the Applicant (in whose name IEC has been issued) 

                (Example : ABC Exports)

Line 21 :  l Exact Postal Address

Line 22 :  l (Example:  D-402, 1^st Floor, Karim Nagar, New Delhi- 110010)

Line 23 :  l

Line 24 :  Phone Number(s) with STD Code  (Example: 011-23456789)

Line 25 :  Fax Number   (Example: 011-23456793)

Line 26 :  E-mail  (Example : abcexports@yahoo.com)

Line 27 :  Alternative E-mail  (Example : ashokbhalla@gmail.com)

               (Application must be from one of these two E-mails)

Line 28 :  Name of the authorised person sending the application 

                 (Example : Ashok Bhalla)

Line 29 :  E-mail of the authorised person(Example : ashokbhalla@gmail.com)

Line 30 :  Phone No of the authorized person (Landline & Cell phone)

_____________________________________________________________

End of E-mail

_____________________________________________________________

       Note 1        : After allocation, eligible applicant shall submit hard copies of above application, duly signed by authorised person alongwith following declaration on the official letter head of applicant firm.

DECLARATION / UNDERTAKING

1.       I / We hereby declare that the particulars and the statements made in this application are true and correct to the best of my / our knowledge and belief and nothing has been concealed or held there from.

2.      I / We fully understand that any information furnished in the application if found incorrect or false will render me / us liable for any penal action or other consequences as may be prescribed in law or otherwise warranted.

3.       I / We undertake to abide by the provisions of the FT (D & R) Act, 1992, as amended, the Rules and Orders framed there under, FTP, HBP v 1 and HBP v2 and ITC (HS).   I also undertake that in the event of non-performance after grant of Registration Certificate for export of cotton by the Directorate General of Foreign Trade,  I shall be liable to Penal Action  under Section 11(2) of Foreign Trade(Development & Regulation) Act, 1992, (as amended), including debarment from future allocations.

4.      I hereby certify that I am authorised to verify and sign this declaration.

Signature of the Applicant                                                           Place

Name                                                                                        Date

Designation

Official Address

Telephone No.

Cell Phone No. 

Fax No.

Email 

Residential Address

_________________________________________________________________________

 Note 2          :  Required documents for submission by eligible applicants for obtaining RC (In addition to documents prescribed in Note 1 above)

(a)     Copy of Export Contract alongwith

 (i)   A copy of confirmed and irrevocable Letter of Credit(LC),  or

(ii)    FIRC from Bank showing receipt of remittance from the concerned foreign buyer as proof of having received 100% Advance Payment or a minimum of 25% Advance Payment and balance Cash Against Delivery(CAD).

(b)     Copy of IEC

(c)     Proof of shipments made against EARCs issued by Textile Commissioner, Mumbai

Annexure-2 to Policy Circular No. 09(RE-2010)/2009-14             Dated 29.12.2010

Illustrative example

Suppose 5 exporters have applied for allocation of quota.   Let us assume that the total quantity to be allocated is 1,00,000 bales. But, we have received applications for 10,00,000 bales.  Accordingly, each applicant will get 10% of the quantity he/she has applied for.  The percentage share which each exporter will be allocated of the total quantity is as below:-

(1)     Allocation of quantity on pro-rata basis {See para 3(i) of Policy Circular dated  29.12.2010}

* The maximum ceiling is say 25,000 bales.  Therefore,  applicant E does not get 10% of quantity applied for(10% of 3,00,000 is 30,000, which is more than the prescribed ceiling of 25,000) so, allocation for E is limited to 25,000 bales only.  The balance quantity of 5,000 bales has been distributed in proportion to the applied quantity among A, B & C.

2A.   Calculation for disincentivisation due to non-performance against EARCs obtained from Textile Commissioner, Mumbai during October, 2010{See para 3(ii) of Policy Circular dated  29.12.2010}

Note:

            (1)  Exporter A, B & C either exported 100% of the quantity for which they had obtained EARCs from Textiles Commissioner, Mumbai in October, 2010, or they had not obtained any such EARC.

(2)   Exporter D & E had obtained EARCs in October, 2010, but could not export 100% quantity for which such EARCs were obtained by them.   D exported only  75% (here non-performance is 25%);  E exported only 70% (here non performance is 30%)

2B.    Allocation of disallowed quantity under 2A, (13,750 bales) among remaining eligible exporters

 (3)  Allocation after re-distribution of disallowed quantity

** (For C, the total quantity comes to more than 25,000 bales, but as per ceiling the quantity allocated to C is limited to 25,000 bales). This leaves a balance of 3,334.11 bales which will be again re-allocated amongst the remaining eligible applicants i.e. A & B using the above iteration, till the total quantity available is fully allocated.  

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Annexure-3 to Policy Circular No. 09(RE-2010)/2009-14               Dated 29.12.2010

CALENDAR OF EVENTS